Updating video conferencing policies for delegated and transferred Google Calendar events
Quick launch summary
We’re making some changes that will affect the Google Meet video conferencing policies applied to a Google Calendar event that is organized by a delegate or when a meeting is transferred. In both cases, Google Meet video conferencing policies will now be based on the person who owns the calendar event, not the delegate or original event owner.
Initially, these changes will only apply to new meetings created after the launch. Over the next several weeks, we’ll apply the changes to existing events as well. Also note that these changes will only apply to primary calendars. For events created on shared calendars or new calendars you create, the policies will be applied based on the user that adds the Google Meet link.
Some specific examples of the potential impact of this change are below.
Impact on meetings set up by delegates
- Previously, any Meet video settings would be applied based on the delegate’s settings. Now settings will be applied based on the calendar owner’s settings and so will be consistent with events the owner organizes themselves.
- Previously, if the delegate left an organization, the Google Meet video conferencing link in the meeting would stop working. Now, it will continue to work.
Impact on meetings with transferred ownership
- Previously, if an event was transferred between users in different organizations or to users with different access policies, any Meet video settings would be applied based on the original owner’s settings. Now, settings will be applied based on the new event owner’s settings.
- Previously, if the original owner of a transferred event left an organization, the Meet video conferencing link would stop working. Now, it will continue to work.
- Previously, users in the new organization may have had to request access to the meeting if the event was transferred between users at different organizations. Now, users should have the expected automatic access, and users in the original owner’s organization will have to request access unless they’re specifically invited to the meeting.
Use our Help Center to learn more about how Google Meet settings apply to events created on or transferred to other Google Calendars.
- Admins: There is no admin control for this feature, but admins can manage Meet video settings for their organization. You can also learn more about how Google Meet settings apply to events created on or transferred to other Google Calendars.
- End users: This feature will be ON by default. Visit the Help Center to learn more about calendar delegation or transferring events.
For new events created after launch:
- Rapid and Scheduled Release domains: This feature is available now for all users.
For existing events:
- Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility.) Policies will be applied over the next several months.
- Available to all G Suite customers and users with personal accounts.
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