Restrict third-party API access to Google Workspace and end user data with new app access control

What’s changing 

You can now block all third-party API access to Google Workspace data with a new setting. This compliments other available OAuth settings which help you control which third-party & internal apps access Google Workspace data

When selected, all third-party apps are denied access to Workspace and end user data, blocking all OAuth 2.0 scopes. This also means that users cannot use their Google Workspace accounts to sign into third-party apps and websites. 

Who’s impacted 

Admins and end users

Why it’s important 

This new setting adds another layer of protection over your Workspace and end user data. Not every third party application has robust security measures in place or conforms to your security policy — by restricting third-party APIs from requesting sensitive information, such as login or email scopes, you can ensure your data and user data stays secure.

When all third party API access is blocked, an app will not be able to access any Workspace user date, across web and mobile. If users try to authorize an untrusted app, they’ll see an authorization error message. Admins can customize this error message if they choose.

Getting started 

Rollout pace 


Read More

Experiment with AR and VR made for the web

Augmented and virtual reality are opening up the possibilities of how we interact with the world and information around us. WebXR brings together AR and VR on the web to make them more convenient and widely accessible.

Today on the Experiments with Google platform, we’re launching the new WebXR collection to showcase what is possible with this technology — from helpful utilities to get things done, to playful and immersive experiences:

From left to right: Sodar, Measure Up, Floom and Picturescape

Sodar helps to visualize social distancing. By activating a personal augmented reality radar from your browser, you can see what six feet (or two meters) looks like in any environment.

With Measure Up, you can calculate the length, area and volume of the things around you without using a tape measure. 

Floom is a fun new way to explore the planet, built with WebXR and Google Maps. Open your browser to tunnel through the earth and see what’s on the other side.

And coming soon, Picturescape turns your Google Photos library into an immersive gallery so you can explore your memories in augmented reality.

All you need to try these experiments is a supported Android device and the latest Chrome browser.

Check them out now and submit your own at g.co/webXR.

Read More

Changes to Google Workspace storage policies timeline

What’s changing

We’re extending the previously announced timeframe for upcoming changes to the Google Workspace storage policy. The updated timeline is:
  • June 1, 2021: High-quality photos will count towards Drive quota beginning June 1, 2021. There is no change to this timeline.
  • February 1, 2022: Any newly created Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files will count toward storage. Existing files within these products will not count toward storage, unless they’re modified on or after February 1, 2022. Read more in our Help Center.
Note that there are no changes to the previously announced dates for personal Google accounts.

Who’s impacted

Admins and end users. Storage limits differ across Google Workspace and G Suite editions, but we estimate that the majority of users will not be affected by these changes. See “Getting Started” below for more information on determining storage usage across your organization.

Why it’s important

People are uploading more content than ever before—in fact, more than 4.3 million GB are added across Gmail, Drive, and Photos every day. These changes to our storage policy are necessary to provide our users with a great experience and to keep pace with the growing demand.
We recently announced changes to the pooled storage policy for Workspace for Education customers. As a part of these updates, to empower Google Workspace admins to adapt to this model and optimize their storage, we will provide new admin tools to identify and manage how storage is used and allocated before the policy goes into effect. We’ve decided to delay the count of Google Docs, Sheets, Slides, Drawings, Forms, or Jamboard files count toward storage quotas until that tooling is in place.

Getting started

Rollout pace

High-quality photos
Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard

Availability

  • These changes will apply to all customers with Google Workspace and G Suite licenses.

Resources


Read More

Automatically save your response progress in Google Forms: Beta available for Google Workspace for Education customers

What’s changing 

Next week, we’re launching draft responses for Google Forms in beta. When responding to a Google Form, Quiz or Quiz assignment in Classroom while signed into your Google Workspace account, your progress will automatically be saved as a draft for 30 days from your last edit or until the form is completed. 
This beta is only available to Google Workspace for Education customers. Admins can use this form to express interest in participating in the beta

Who’s impacted 

Admins and end users 

Why it’s important 

With this new feature, you won’t have to start over if you can’t complete a form or quiz in one sitting, if you want to switch between multiple devices, or if your internet connection cuts out before your answers have been submitted. 

Additional details 

Note that during the beta, Forms will only automatically save your progress as a draft for users in your domain when they’re signed in to their Google Workspace for Education account. 
Data location requirements 
In order to participate in the beta, your domain cannot have data location requirements. To determine if you have data regions, use this Help Center article regarding geographic location for your data
Feature availability 
While this beta is only available for Google Workspace for Education customers, this feature will be made available to all Google Workspace customers later this year. We’ll provide an update on the Workspace Updates blog when this feature becomes generally available. 

Getting started 

  • Admins: Google Workspace for Education admins can use this form to express interest in joining the Draft Responses Beta for Google Forms. You’ll be notified via email once accepted into the beta and when the beta becomes available. 
  • End users: No action required. Once the beta starts, your draft responses will automatically be saved when logged in to your Google account. To view your drafted responses, simply reopen the form link when logged in to your Google account. 

Availability 

  • Available to Google Workspace for Education Fundamentals, Education Plus, Education Standard, and Teaching and Learning Upgrade customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Frontline, and Nonprofits customers 

Resources 


Read More

Update design for the Admin console home page

Quick launch summary

We’re making some updates to the home page in the Admin console. You may notice: 

  • A new card-based interface which includes more information and links to provide quick access to common tasks. 
  • Expandable (or collapsible) cards for Users, Billing, and Domains, with quick links to common items in those areas. 
  • Reordered items to make it easier to find the most used sections and complete common tasks. 
We hope this design will make it quicker to navigate around the Admin console, easier to find items you need to manage, and simpler to understand how Google Workspace is deployed within your organization. 

The new admin console home page 

The old Admin console home page 

Getting started 

  • Admins: You’ll see the new interface when you log into the Admin console. Visit the Help Center to learn more about using the Admin console
  • End users: No end user impact. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 

Resources 


Read More

Add and manage four new types of citations in Google Docs

Quick launch summary

Now you can add these four new citation source types in Google Docs:
  • Film
  • TV Series
  • TV Episode
  • Miscellaneous
This will make writing academic papers easier, since you won’t have to copy citations from other tools. The four new citation source types come in addition to the types you already have available, including books, websites, journal articles, and newspaper articles.

Adding a film as a citation source

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers.

Resources


Read More

Privacy, sustainability and the importance of “and”

When other browsers started blocking third-party cookies by default, we were excited about the direction, but worried about the immediate impact. Excited because we absolutely need a more private web, and we know third-party cookies aren’t the long-term answer. Worried because today many publishers rely on cookie-based advertising to support their content efforts, and we had seen that cookie blocking was already spawning privacy-invasive workarounds (such as fingerprinting) that were even worse for user privacy. Overall, we felt that blocking third-party cookies outright without viable alternatives for the ecosystem was irresponsible, and even harmful, to the free and open web we all enjoy. 

Since 2019, we’ve been working on a collaborative open-source effort — the Privacy Sandbox — to develop a set of new privacy-preserving technologies that make third-party cookies obsolete and enable publishers to keep growing their businesses and keep the web sustainable, with universal access to content. It’s a polarity to balance, but one we think is critical to keep the web open, accessible and thriving for everyone.

Today, a new piece of web technology — Federated Learning of Cohorts (FLoC) — will start to roll out as a developer origin trial in Chrome. Keeping in mind the importance of “and,” FLoC is a new approach to interest-based advertising that both improves privacy and gives publishers a tool they need for viable advertising business models. FLoC is still in development and we expect it to evolve based on input from the web community and learnings from this initial trial.

Here’s a bit more information on how FLoC currently protects your privacy:

  • You’re part of a crowd.FLoC allows you to remain anonymous as you browse across websites and also improves privacy by allowing publishers to present relevant ads to large groups (called cohorts). Cohorts are defined by similarities in browsing history, but they’re not based on who you are individually. In fact, which cohort you are in frequently changes as your browsing history changes. Of course, when you want an individual experience, you can still sign into websites and share the personal information you choose.
  • FLoC doesn’t share your browsing history with Google or anyone. With FLoC, your browser determines which cohort corresponds most closely to your recent web browsing history, grouping you with thousands of other people who have similar browsing histories. The identification number of the cohort is the only thing provided when requested by a site. This is different from third-party cookies, which allow companies to follow you individually across different sites. FLoC works on your device without your browsing history being shared. Importantly, everyone in the ads ecosystem, including Google’s own advertising products, will have the same access to FLoC.
  • Chrome browser won’t create groups that it deems sensitive. Before a cohort becomes eligible, Chrome analyzes it to see if the cohort is visiting pages with sensitive topics, such as medical websites or websites with political or religious content, at a high rate. If so, Chrome ensures that the cohort isn’t used, without learning which sensitive topics users were interested in. We have created a detailed technical paper on how this works. And of course, sites can also opt out of FLoC, meaning the browser will not include visits to that site when determining a cohort.

The initial testing of FLoC is taking place with a small percentage of users in Australia, Brazil, Canada, India, Indonesia, Japan, Mexico, New Zealand, Philippines and the U.S. We’ll expand to other regions as the trial expands globally. If you’ve chosen to block third-party cookies with the current version of Chrome, you won’t be included in these origin trials. In April, we’ll introduce a control in Chrome Settings that you can use to opt out of inclusion in FLoC and other Privacy Sandbox proposals.

To help support this important milestone we’re also launching a new site, privacysandbox.com, dedicated to our Privacy Sandbox proposals where you can find an overview of this effort, FAQs on FLoC and links to additional resources, with more content to come over time. We’ll continue to share updates as we collaborate with the broader web ecosystem. And we welcome Privacy Sandbox contributions from publishers, ad tech companies, advertisers and developers.

Read More

Google Workspace Frontline is now available

What’s changing

We previously announced Google Workspace Frontline, our newest offering built specifically for frontline employees. Today, we’re excited to announce that Google Workspace Frontline is available for purchase through Sales and resellers, to give frontline workers secure access, on any supported device, to the information they need to be at their best.

Who’s impacted

Admins and end users 

Why you’d use it

Google Workspace Frontline can help open up communication and collaboration channels between frontline workers and corporate teams in a way that’s safe and secure, even from their own personal devices. It’s a custom solution that includes communication and collaboration apps like Gmail, Chat, Docs, Drive, and more, as well as business-grade support and security features like advanced endpoint management that help keep a company’s data secure.

Additional details

With Google Workspace Frontline, your employees will have access to:
  • Gmail
  • Google Calendar
  • Google Chat
  • Google Meet
  • Google Docs
  • Google Sheets
  • Google Slides
  • Google Sites
In addition, you’ll get 2GB Drive storage per user and the ability to view content in shared drives. This offer also includes business-grade support and security features like advanced endpoint management, which enables admins to require strong mobile passcodes, set up work profiles for Android devices, manage apps forAndroid and iOS devices, and wipe devices remotely if needed.

Getting started

  • Admins: To learn more about Google Workspace Frontline, visit the Help Center or contact our Sales team.
  • End users: Users will automatically get access to the features in Google Workspace Frontline after signing up.

Rollout pace

  • This edition is available now.

Availability

  • Google Workspace Frontline is available for both new and all existing customers.

Resources


Read More

Customize notification frequency with more options in Google Chat and Chat in Gmail

What’s changing 

We’ve added more options for notification settings in Google Chat and Chat in Gmail. The new options affect push notifications on desktop and mobile, as well as notification badges on both the Chat and Gmail apps. You can set your notification preferences to:
  • Notify always: You’ll receive a notification for every message and new messages will be badged.
  • Notify less: You’ll receive notifications and badges for direct mentions, @all mentions, and followed threads. Additionally, there is an option to be notified about new threads in threaded rooms.
  • Notifications off: You will receive no notifications, but you’ll see a badge if you’re directly mentioned.
For existing Rooms, the notification setting may default to a state where you receive more notifications. To review and update your notification settings, simply select the three-dot overflow menu in each room.

Who’s impacted 

End users 

Why you’d use it 

These additional notification settings give you more control over the amount of notifications you’ll receive based on your level of engagement or involvement in specific conversations. We hope that by giving the ability you adjust your notifications as needed, you can stay on top of need-to-know conversations without being overwhelmed by notifications.

Getting started 

  • Admins: There is no admin control for this feature. We recommend that you familiarize yourself with the changes outlined in these Help Center articles and let your users know about the changes they can expect: 
  • End users: 
    • Visit the Help Center to learn more about turning notifications on or off in Gmail and Chat.
    • Make sure your Gmail and Google Chat apps are updated to the latest versions of the respective apps.

    Rollout pace

    Availability 

    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers


    Resources 


    Read More

    New and improved Google Chat UI on the web

    What’s changing

    Starting March 24, we’re making some changes to the interface of Google Chat on the web (i.e. chat.google.com) and the Progressive Web Application (PWA).
    Old and new Google Chat on the web

    Who’s impacted

    End users

    Why you’d use it

    The new interface is similar to that of Chat in Gmail, giving users a consistent and predictable Chat experience no matter where they are. We’ve also added some new integrations to help your users be more productive. See Additional details below for more information.

    Additional details

    In addition to the visual interface updates, you’ll also see the following changes on Chat on the web:
    • In Chat rooms, you can now access shared files and tasks via tabs at the top of the room
    • We’ve added the quick access side panel on the right side, like in Gmail, to provide access to apps like Calendar, Keep, Tasks, and Maps
    • Search for existing conversations or for people to start new conversations is now under the “+” on the left-side navigation.
    • You can use the search bar at the top to look for content across all rooms and direct messages (DMs). To search for content within each room or direct message, click on the search button at the top right corner of the room/DM first and then proceed to search for content in the search bar.
    • The “Chat” and “Rooms” sections on the left-side navigation bar are static, allowing you to scroll more easily within each section. You can readjust the height of each of the sections based on your preference.
    • Feature to toggle between full screen view and pop-up view for both rooms and DMs, allowing easier multi tasking between conversations.
    • Integration with Google Meet so you can join or start a call directly from Chat
    • chat.google.com will now redirect to mail.google.com/chat. However, users can continue to use chat.google.com to access Chat.
    Note that these changes will only impact domains with the Gmail service turned on. We’ll launch these changes to domains with Gmail turned off in the coming months.

    Getting started

    • Admins: There is no admin control for these changes.
    • End users: These changes will take place automatically at chat.google.com and in the Chat PWA.

    Rollout pace

    Availability

    • Available to all Google Workspace customers, as well as G Suite Basic and Business customers


    Read More